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POLICIES

 

I.  Use of University Facilities
Use of University facilities and lands is primarily restricted to activities that fulfill the University's missions of teaching, research, and public service. This document outlines the various policies and practical considerations that guide the University in its efforts to respond to requests it may receive for permission to use University facilities and lands.
UWS 21 of the Wisconsin Administrative Code outlines the general policy considerations that the Board of Regents has determined to be applicable for the use of University facilities and lands. These considerations are explained in further detail below, and are associated, where appropriate, with additional specific University policies. These materials are intended to promote consistency in decisions regarding use of University facilities and lands, and the possible assessment of rental fees and costs for such use.
The Division of Recreational Sports will place the highest priority of providing the general University of Wisconsin student body open recreational space in all facilities.

II. Conditions for Use
Requests submitted to the Division of Recreational Sports will be submitted with the expectation that the person/organization submitting the request and the organization event assume full responsibility for the proposed use.
Use of University facilities by persons or organizations not affiliated with the University must comply with UWS 21.04.
UWS 21.04 Use of facilities by persons or organizations not associated with an Institution.

  • The chancellor of each institution, or his or her designee, may permit persons, or organizations not associated with that institution, to use university facilities at his or her institution if he or she determines that:
  • The proposed use is under the sponsorship or at the invitation of an organization associated with the institution;
  • The proposed use will not interfere with or detract from the teaching, research and public service missions of the institution, or the use of the facilities by organizations associated with the institution;
  • The institution has appropriate facilities available for the proposed use.
  • The person or organization has complied with institutional procedures adopted under s. UWS 21.06.
  • Persons or organizations using university facilities under this section must reimburse the institutions for the costs, if any, for the use and damages or incident to the facilities.

Persons or organizations using university facilities under this section may be required to pay rental charges for use of facilities if the use is revenue producing.

III. Special Event Concessions, Vending and Sales

Special regulations apply to special event concessions, vending and sales.  Please note that these facilities do not have an area which can be solely dedicated as a concession or vending stand or that can meet the applicable health standards for vending food and drinks.  For more information on concessions and vending, please click here.

IV. Priority Scheduling System
The Division of Recreational Sports houses the educational and recreational programs of Kinesiology, and serves as the base for a campus-wide recreational program provided through the Division of Recreational Sports Program.  The priority use of Division of Recreational Sports Facilities shall be the support of the mission of the Division of Recreational Sports Program. 
The priority use system is as follows:

A. Indoor Facilities

  1. Academic Classes*
  2. Division of Recreational Sports Program requests
  3. Student Organization requests
  4. Campus Department/Program requests
  5. Non-University requests (Schools, Community Organizations, etc)

B. Outdoor Fields

  1. Division of Recreational Sports Program requests
  2. Academic Classes*
  3. Student Organization requests
  4. Campus Department/Program requests
  5. Non-University requests (Schools, Community Organizations, etc)

*Academic Class Times in Rec Sports Managed Facilities are:
Monday-Friday 8:00 a.m. - 11:30 a.m. and 1:30 p.m. - 4:30 p.m.  Priority will be given to Recreational Sports users during the 11:30 a.m. - 1:30 p.m. time period each weekday.
**It is very important to acknowledge that the highest priority for scheduling is the use of facilities for general recreation needs by UW Students and paying members.  Thus, the Division will always make every attempt to offer open recreation space for our primary users.**

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